Rodi Moving & Storage Miami 9385 NW 101 St. Miami, FL 33178 305.863.9005
Moving an office involves numerous details, and you want to ensure that productivity isn’t hindered during the process. Here are helpful tips to reduce disruption when moving offices.
Choose New Space
Your new office location should ideally be an upgrade from your current one. Ensure the new space can accommodate all of your employees, along with furniture, computing, and other electronic equipment. If you’re planning to enter a long-term lease, keep scalability in mind so you can quickly adapt your space as your business grows or needs change.
Once you find the appropriate space, configure it before committing to ensure its floor plan is adequate for your office needs.
Determine Office Requirements
Technology undoubtedly plays a large role in your day-to-day activities. Make sure the new facility can accommodate your tech needs.
- Can Wi-Fi and internet connectivity handle your demands?
- Are there enough outlets and ethernet ports? (Or what would be involved with expanding?)
- Is there enough natural lighting and sufficient ventilation?
Practicality and productivity are both critical, be sure that space meets the requirements to accommodate.
Ascertain Moving Costs
Set a moving budget, ascertain what tasks you’ll need help with, and then get quotes and ask about services. Many professional moving companies offer full-service moves that make your move seamless. Plan to get at least three quotes.
Pro Tip: Discard old furnishings, equipment, and supplies you no longer need, so you’re not paying to move them.
Determine Moving Timeline
Once you’ve identified a good location for your new office and signed your lease, start to plan your transition. If possible, pick a moving date at least three months before relocating.
- Notify the current property manager or landlord.
- Secure a move date with your moving company.
- Create a moving checklist, so no crucial details are overlooked.
- Coordinate the transfer or move of utilities, phone, and internet.
- Determine tech installation and whether your internal IT department can handle this task.
- Assign moving tasks to employees.
- Order new furniture or equipment to ensure it arrives on time.
Coordinating a move is one of the most daunting tasks associated with relocating offices. If you have staff, consult with them because chances are, they’ll think of details that might otherwise be missed.
Update Company Information
Once you’ve chosen your location and moving date, let any partners, suppliers, customers, and clients know of your impending move and new contact information. Set up mail forwarding with the USPS for anything you might miss. Next, determine every place your location will need to be updated, including but not limited to business cards, bank accounts, website, social media accounts, and listings on Google/Yelp.
Collect keys, cards and parking passes from employees to return to the facility you’re leaving. Also, coordinate picking up new keys, access cards, and parking passes for everyone to have at your new facility. Inspect the office you’re vacating, document its condition, and then do the same thing upon arrival at your new office.
Moving Made Easy
Relocating an office is a lot of work. For help with your move, contact us today for a price quote. We’ll go over your needs to determine which of our services will make your office move seamless.